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HR Structure for Nigerian Employers

You built the business.
Now give it the foundation
to protect what you built.

Contracts, policies, payroll tools, and disciplinary templates — built for Nigerian employers who want to hire right, manage fairly, and exit clean.

Get the Toolkit → Download Free Contract →
[Company Name / Insert Logo Here]
[Tagline or Address — optional]
Contract of
Employment
Employer
[Company Name]
[City, State]
Employee
[Full Legal Name]
[Job Title]
01 The Parties

This contract of employment is entered into between:

Company[Company Name], registered in Nigeria
RC Number[CAC Registration Number]
Min. Wage₦70,000/month (NMWA 2024)
Payslip
[Company Name] · Confidential
Employee Name Department
Pay Period EMP-001-[MM-YYYY] Payment Date
01 Earnings & Deductions
Earnings₦
Basic—
Housing—
Transport—
Deductions₦
PAYE—
Pension 8%—
NHF 2.5%—
[Company Name / Insert Logo Here]
Warning
Letter
To:
[Employee Full Name]
[Job Title / Department]
Date: [DD/MM/YYYY]
Ref: [WARN-001]
Re: [Written] Warning | Strictly Private and Confidential

Dear [First Name], following the disciplinary hearing held on [date], we are issuing this warning in respect of [brief description].

The Regulatory Reality

Nigerian employment law has changed. Significantly.

Three pieces of legislation now define the floor for every Nigerian employer. Falling below any of them is no longer a paperwork problem — it is a financial one.

Last reviewed May 2026
NTA 2025 · In force Jan 2026 40% Penalty on undeclared PAYE

New tax bands and employer deduction obligations from 1 January 2026. Every contract and payslip needs to reflect them.

Nigeria Tax Act 2025 ↗ PRA 2014 · Active enforcement ₦972M Recovered from non-compliant employers in Q1 2025

PENCOM enforcement intensified through 2024–25. Applies to every business with three or more staff.

PENCOM Q1 2025 Report ↗ NMWA 2024 · Effective May 2024 ₦70k National minimum wage, up from ₦30,000

Every employment contract issued or renewed must reflect the new floor. Old templates are now liabilities.

National Minimum Wage Amendment Act ↗
Packages & Pricing

Start where your business is.
Upgrade when you are ready.

Three packages. One goal: every Nigerian employer with the HR foundation they need before the cost of not having it becomes the lesson.

Package 01 · Self-serve
Starter
Best for businesses that need immediate HR structure and a strong paper trail from day one.
₦30,000
  • ✓ 35+ editable HR documents and templates
  • ✓ Recruitment, onboarding, payroll, performance, discipline, exit
  • ✓ Grounded in Nigerian law
  • ✓ Your Guide included
  • ✓ Fill in & use the same day
Get Starter →

One-time · Instant download · Card or bank transfer

Most Popular Package 02 · Practitioner-led
Growth
Best for employers who want expert review of existing HR practices alongside the full toolkit.
₦100,000
  • ✓ 40-document HR toolkit
  • ✓ 90-minute walkthrough session
  • ✓ Manager's Guide to HR included
  • ✓ Review of your existing HR documents and practices
  • ✓ Written gap report identifying key HR and compliance risks
  • ✓ Prioritised recommendations for improvement
Get Growth →

Includes a 1-on-1 walkthrough session scheduled within 7 days of onboarding

Package 03 · Project-based
Build
Best for teams that need tailored HR setup, implementation, or structured advisory support.
Scoped to your business
  • ✓ HR setup — org structure, policy framework, onboarding systems
  • ✓ Recruitment and onboarding — full-cycle hiring support
  • ✓ Employee handbook tailored to your team
  • ✓ Performance management systems
  • ✓ Fractional HR support, audits, and restructuring
  • ✓ Scope defined in a one-to-one conversation
Start the Conversation →

Pricing scoped per project · No retainer required to start

Feature Starter₦30,000 Growth₦100,000 BuildCustom
HR document toolkit35+ templates40 documentsTailored
Your GuideIncludedIncludedIncluded
Manager's Guide to HR—IncludedIncluded
90-min walkthrough session—IncludedIncluded
Audit of existing documents—IncludedTailored
Written gap report—IncludedTailored
Policy framework & org design——Included
Recruitment & onboarding support——Included
Fractional HR advisory——Available
DeliveryInstant downloadWithin 7 daysScoped per project
Already bought Starter? Your ₦30,000 is credited toward Growth. Email hello@formwork.com.ng with your receipt and we will handle the difference.
Editable Word & Excel files Grounded in Nigerian law Upgrade credit available
How It Works

From purchase to day-one ready.

Three steps. No waiting.

Step 01

Choose Your Package

Pick Starter for immediate access to 35+ documents, Growth for practitioner-led review, or Build for a fully scoped HR engagement.

Step 02

Receive Your Files

Starter downloads instantly. Growth delivers within 7 days alongside your walkthrough session. All files are editable Word and Excel.

Step 03

Customise and Use

Every document has highlighted fields showing exactly what to fill in. Add your business details and start using them the same day.

The Toolkit

9 folders. The full
employment journey covered.

Click any folder to see what's inside.

01 Start Here 1 doc
  • Your GuideRead this first. Sets out how to use the toolkit and what to fill in where.
02 Hiring & Selection 6 docs
  • Job AdvertAttract the right people with a clear, professional post.
  • Job Description TemplateDefine the role before you fill it — reduces hiring mistakes.
  • Interview Evaluation FormScore candidates consistently. Defensible if challenged.
  • Panel Debrief Sheet · Candidate TrackerStructured team decisions and pipeline at a glance.
  • Reference Check TemplateKnow who you are actually hiring before they start.
03 Contracts & Offer Letters 5 docs
  • Offer Letter · Employment ContractNTA 2025, NMWA 2024, and NDPA 2023 referenced by name.
  • Promotion LetterFormalise role changes. Protects you when disputes arise.
  • Salary Adjustment LetterPaper trail for every pay change — critical for audit and trust.
  • Contract Renewal LetterExtend term contracts cleanly without creating permanent liability.
04 Onboarding 6 docs
  • Employee Information FormCapture all data for payroll, pension, and records from day one.
  • Employee HandbookYour rules, clearly stated. Sets expectations before problems start.
  • Guarantor Form · Acknowledgement FormAccountability structures common to Nigerian employment — done properly.
  • Onboarding ChecklistNo missed steps. Every new hire lands the same way.
  • Staff Register TemplateA central record of every person on payroll. Audit-ready from day one.
05 Payroll & Finance 2 docs
  • Payslip TemplateA proper payslip is a legal requirement. This one is ready to customise.
  • Monthly Payroll SummaryPAYE, pension, net pay auto-calculated. Built to NTA 2025 and PRA 2014 rates.
06 Performance & Development 4 docs
  • Probation Review FormUse the probation period properly. Documented decisions hold up.
  • Performance Review FormAnnual reviews done consistently, not just when there is a problem.
  • Professional Development PlanShow employees a path forward. Reduces attrition.
  • Performance Improvement PlanA fair, documented process before disciplinary action.
07 Time & Leave 2 docs
  • Leave Request Form · Leave TrackerAnnual leave is a statutory right. Track it properly to avoid disputes.
  • TimesheetOvertime auto-calculated. Essential for PAYE accuracy and dispute prevention.
08 Conduct & Discipline 3 docs
  • Disciplinary FormOpens a formal process the right way. Protects you from unfair dismissal claims.
  • Disciplinary Hearing InvitationNotifies the employee formally. Procedural fairness documented.
  • Warning LetterWritten record of every stage. Required before escalation.
09 Exit & Offboarding 5 docs
  • Termination Letter · Redundancy LetterExit the right way. Poorly executed exits are the most litigated HR moments.
  • Exit Checklist · Exit Interview FormStructured offboarding. Learn from every departure. Reduce asset loss.
  • Employee Clearance FormConfirm equipment returned, access removed, balances settled.
About FormWork

Built from a pattern that kept repeating.

Beata Okosun, PHRi — Founder, FormWork
Beata Okosun, PHRi
HR & Business Practitioner · Founder, FormWork

Beata Okosun is an HR and business practitioner and the founder of FormWork. As part of a consortium delivering capacity building programmes for small and growing businesses across West and Central Africa, she observed a pattern that kept recurring: founders building genuinely good businesses with little to no HR documentation in place.

"Programme after programme, I watched business owners show up with big visions and solid plans. But when the conversation turned to HR, there was always that moment. A smile, a pause, a 'we are just a small team… still figuring that out.' Nobody was careless. They were just busy building, and HR never feels urgent enough until the day it does. FormWork was built for that gap, so the foundation catches up with the vision." — Beata Okosun, PHRi
What Employers Say

From the people who use it.

I'm really glad I was introduced to this document. As a business owner who hires and manages staff, it has taken a lot of the heavy lifting off me. It's a well-detailed and practical resource for anyone looking to bring structure and clarity to their business.
A
Abigail Okeke
Business Owner · Abuja
I was not expecting this level of detail. Every folder has exactly what it says. The onboarding documents alone would have taken me weeks to draft from scratch. I have already told two other founders to get it.
V
Victoria Johnson
Business Owner · Lagos
We finally standardized our contracts and disciplinary process in one weekend.
AO
Ayomide Olushola
HR Manager · Lagos
Common Questions

Before you buy.

Yes. The Labour Act and the Nigeria Tax Act 2025 both assume documented employment relationships. Without a written contract, every dispute defaults to the employee's account of the terms — and tax audits become significantly harder to defend.

Built from Nigerian law upward. Every document references the Labour Act, NTA 2025, NDPA 2023, PRA 2014, and NMWA 2024 by name. The ₦70,000 minimum wage is in the contracts. The ₦800,000 NTA relief figure is in the payroll tool.

That is exactly what the Growth package is for. A practitioner reviews what you have drafted, identifies gaps against current Nigerian law, and gives you a written report with prioritised fixes. You do not start over — you fill in what is missing.

All 35 documents are editable Word files (.docx). The spreadsheet tools are Excel workbooks (.xlsx). Every document has highlighted fields showing exactly what to fill in. Add your details and use them the same day.

FormWork is built by a certified HR and business practitioner, not a lawyer. The documents are professionally prepared and law-referenced, but are not a substitute for legal advice in complex or disputed situations. For commercial use, a one-time review by a Nigerian employment lawyer is recommended.

Yes. Your Starter purchase is credited toward Growth. Email hello@formwork.com.ng with your receipt and we will handle the difference. You should not pay twice for what you have already received.

Yes. The toolkit works regardless of team size. The documents are built to scale. For larger teams needing custom policy frameworks or structured HR advisory, the Build package is the right fit.

At minimum: a written employment contract, a leave policy, a disciplinary and grievance procedure, a data protection notice, and a payroll process that is PAYE and pension-compliant. FormWork covers all of these and more across 9 folders.

Get in Touch

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to hear from you.

Have a question? We are here. Send us a message and we will get back to you within 1 to 2 business days.

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